Administrative Specialist III
Richmond, KY Richmond, KY Full-time Full-time $31,461 - $46,607 a year $31,461 - $46,607 a year 1 day ago 1 day ago 1 day ago Advertisement Closes 8/16/2023 (8:
00 PM EDT) 23-07007 Administrative Specialist III Pay Grade 12 Salary $31,461.
36 - $46,607.
04 Yearly Employment Type EXECUTIVE BRANCH FULL TIME ELIGIBLE FOR OVERTIME PAY 18A 37.
5 HR/WK Hiring Agency Justice & Public Safety Cabinet Department of Juvenile Justice Location 830 Eastern Bypass Rd, Ste D1 Richmond KY 40475 USA The agency may authorize the selected candidate to telecommute.
The agency may terminate or modify the telecommuting arrangement at any time.
Description The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of the Commonwealth.
While striving to hold youth accountable for their actions, the Department creates opportunities for sentenced, committed, probated, or detained youth to develop social and career skills that will equip them for re-entry into their communities as productive and responsible citizens.
The Kentucky Department of Juvenile Justice seeks to serve youth in the least restrictive, appropriate placement possible.
We aspire to be a premier team of professionals committed to providing life-changing services resulting in the positive transformation of children, families, and communities.
For more information about the Department of Juvenile Justice please visit:
https:
//djj.
ky.
gov This is a highly responsible position in the Justice and Public Safety Cabinet.
The employee is expected to perform all duties to the best of their ability, act in a responsible manner at all times, demonstrate leadership qualities, and treat all staff, youth, and persons with respect.
This is a demanding position that requires maturity, reliability, and self-discipline.
Career growth and advancement are encouraged through training and mentoring opportunities.
Responsibilities include, but are not limited to, the following:
This position is located in Southeast Region of Community Services.
Provides professional support to two or more supervisory personnel.
Compiles and researches information as needed for reports/communications.
Drafts correspondence.
Maintains community files and initiates various actions for supervisor's review and direction.
Prepares personnel/position documents.
Provides forms to new staff, obtains appropriate signatures and submits appropriately.
Maintains employee personnel files.
Advises on and reviews documents.
Follows-up on actions and communicates with appropriate personnel.
Maintains in-depth knowledge of personnel and payroll rules, regulations and policies, and disseminates information and materials as needed.
Maintains an in-depth working knowledge of departmental rules, regulations and policies.
Researches a variety of situations in order to provide technical assistance and advice when necessary.
Receives general directives and adheres to rules concerning distribution and maintenance of same.
Receives, reviews and records employee time.
Enters hours into the payroll system for two pay periods per month.
Communicates with staff about any information pertinent to payroll and timekeeping activities.
Serves as back-up timekeeper.
Ensures that all applicable information is managed and distributed to appropriate staff in a timely manner.
Submits monthly Sick Leave Report.
Enters staff training hours.
Reviews and submits employee travel vouchers.
Regularly updates Community Services Directory and inventory listings, e.
g.
, pager and cell phones.
Assists supervisor in providing, reviewing and processing documents necessary for the employee evaluation system during the required timeframes.
Completes and submits appropriate documents concerning Family Medical Leave (FML) and workers comp.
Serves as EEOC representative for the region.
Minimum Requirements EDUCATION:
Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS:
Three years of professional, administrative, or business experience.
Substitute EDUCATION for
Experience:
Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION:
Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.
):
NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.
111.
If you have questions about this advertisement, please contact Jacqueline Gadd at email protected or (859)623-1185.
An Equal Opportunity Employer M/F/D.
Estimated Salary: $20 to $28 per hour based on qualifications.
00 PM EDT) 23-07007 Administrative Specialist III Pay Grade 12 Salary $31,461.
36 - $46,607.
04 Yearly Employment Type EXECUTIVE BRANCH FULL TIME ELIGIBLE FOR OVERTIME PAY 18A 37.
5 HR/WK Hiring Agency Justice & Public Safety Cabinet Department of Juvenile Justice Location 830 Eastern Bypass Rd, Ste D1 Richmond KY 40475 USA The agency may authorize the selected candidate to telecommute.
The agency may terminate or modify the telecommuting arrangement at any time.
Description The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of the Commonwealth.
While striving to hold youth accountable for their actions, the Department creates opportunities for sentenced, committed, probated, or detained youth to develop social and career skills that will equip them for re-entry into their communities as productive and responsible citizens.
The Kentucky Department of Juvenile Justice seeks to serve youth in the least restrictive, appropriate placement possible.
We aspire to be a premier team of professionals committed to providing life-changing services resulting in the positive transformation of children, families, and communities.
For more information about the Department of Juvenile Justice please visit:
https:
//djj.
ky.
gov This is a highly responsible position in the Justice and Public Safety Cabinet.
The employee is expected to perform all duties to the best of their ability, act in a responsible manner at all times, demonstrate leadership qualities, and treat all staff, youth, and persons with respect.
This is a demanding position that requires maturity, reliability, and self-discipline.
Career growth and advancement are encouraged through training and mentoring opportunities.
Responsibilities include, but are not limited to, the following:
This position is located in Southeast Region of Community Services.
Provides professional support to two or more supervisory personnel.
Compiles and researches information as needed for reports/communications.
Drafts correspondence.
Maintains community files and initiates various actions for supervisor's review and direction.
Prepares personnel/position documents.
Provides forms to new staff, obtains appropriate signatures and submits appropriately.
Maintains employee personnel files.
Advises on and reviews documents.
Follows-up on actions and communicates with appropriate personnel.
Maintains in-depth knowledge of personnel and payroll rules, regulations and policies, and disseminates information and materials as needed.
Maintains an in-depth working knowledge of departmental rules, regulations and policies.
Researches a variety of situations in order to provide technical assistance and advice when necessary.
Receives general directives and adheres to rules concerning distribution and maintenance of same.
Receives, reviews and records employee time.
Enters hours into the payroll system for two pay periods per month.
Communicates with staff about any information pertinent to payroll and timekeeping activities.
Serves as back-up timekeeper.
Ensures that all applicable information is managed and distributed to appropriate staff in a timely manner.
Submits monthly Sick Leave Report.
Enters staff training hours.
Reviews and submits employee travel vouchers.
Regularly updates Community Services Directory and inventory listings, e.
g.
, pager and cell phones.
Assists supervisor in providing, reviewing and processing documents necessary for the employee evaluation system during the required timeframes.
Completes and submits appropriate documents concerning Family Medical Leave (FML) and workers comp.
Serves as EEOC representative for the region.
Minimum Requirements EDUCATION:
Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS:
Three years of professional, administrative, or business experience.
Substitute EDUCATION for
Experience:
Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION:
Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.
):
NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.
111.
If you have questions about this advertisement, please contact Jacqueline Gadd at email protected or (859)623-1185.
An Equal Opportunity Employer M/F/D.
Estimated Salary: $20 to $28 per hour based on qualifications.
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